Registering Incoming Invoices
Incoming Invoices can be registered by searching for the page 'Invoices'
- Filter on Invoice Type 'Incoming'
- Click on + to register the Incoming Invoice
Explanation of the fields
| No. | Explanation |
|---|---|
| 1 | Invoice (Incoming) |
| 2 | Invoice Kind (Invoice or Credit Invoice) |
| 3 | Invoice Type |
| 4 | Creation User is filled in after saving the invoice |
| 5 | Create Date |
| 6 | Export shows if the invoice has been send to the Financial Invoices Portal |
| 7 | Exported shows if an export with the invoice has been made in Financial Invoices Portal |
| 8 | The Relation Owner who received the invoice |
| 9 | The Relation (Supplier) that send the invoice |
| 10 | The Relation Invoice of the relation that has send the invoice |
| 11 | The reference of the receiver of the invoice |
| 12 | The reference of the relation that has send the invoice |
| 13 | The invoice number of the invoice |
| 14 | The payment reference of the invoice |
| 15 | The status of the invoice |
| 16 | The language of the invoice |
| 17 | The legal invoice date of the invoice |
| 18 | The book period of the invoice is determined by the legal invoice date |
| 19 | The date the invoice has been received |
| 20 | Check this checkbox if the invoice amount is including VAT |
| 21 | The invoice amount excluding VAT |
| 22 | The currency of the invoice |
| 23 | The VAT Type of the invoice |
| 24 | The total invoice amount that is not booked |
| 25 | The total invoice amount that is not paid |
| 26 | The payment term of the invoice |
| 27 | The due date of the invoice. This date is automatically calculated based on the received date and the payment term. |
| 28 | The payment status |
Matching of cost lines to the invoice
When the incoming invoice has been registered and saved the page 'Open Costs Supplier' is visible. This shows all Cost lines of the supplier that have status 'To Process' and are not yet linked to an invoice.
The cost line can be matced with the invoice by right clicking the cost line and selecting 'Book Cost On Invoice'.
When this is done the invoice can be refreshed. The value of the field 'Amount Not Booked' has been updated and will show 0 if the cost lines matches the invoice amount.
Book the Invoice
Book the Incoming Invoice by selected the To Do 'Set Invoice Booked'. The status of the invoice will change to 'Booked'.
