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Contract

This module you can manage Contracts and Agreements.

Contract

Agreement

Agreement Activities

The table has an AND (vertically) and an OR (Horizontally) relation. In this case it says: 'Pickup Container' AND ('Laden' OR 'Lossen') AND 'Inleveren'.

Surcharge

Rental Contracts

Rental Contracts are a special type of contracts: they only have 1 Agreement. Therefor the structure is simplified.

Every day a Process is run to calculate the stock per Customer, Handling Unit etc. These form the input for the Rental Contracts. Every week a process is run to calulate the rental costs (Monday morning 01:00). A few types of agreements can be made:

Example 1:

A Tarriff is agreed to be charged per pallet per week. Every week a revenue is produced for the number of pallets in the warehouse. 

Example 2:

A Customer rents a fixed space for say 200 pallets. A fixed rent is charged for this space. If for some reason the amount of pallets exceeds 200, a surcharge can be charged for the surplus pallets.

Example 3:

You can agree that for instance the first 3 days a pallet is in the warehouse will not be charged. Only if a pallet stays longer a rate is charged.

Example 4:

You can agree that the rate is based on the highest level (number) of pallets in the previous week, or the current number of pallets when the calculation is made (Monday 01:00).

Example 5:

You can agree a tarriff for 0-50 pallets and a different tarriff for 51-100 pallets.

Example 6:

You can agree to have a tarriff for an other unit than pallet, e.g. cartons, cubic meters etc.

 

When you add a Rental Contract the next screen appears:

Important fields are:

  • Status: can be openvalid or cancel
  • Unit: The base on which the rent will be calculated. E.g. PalletCBM etc.
  • Agreement type: There are currnelty three agreement types: Hoogste NivoHuidig NivoHuidig Nivo (nw) and Uitslag.
  • Calculation Method:
  • Ledger: Ledger
  • Location: The location the rental contract is for
  • Product Groups: You can specify a product group if you want to have different agreements for different product groups. (only for huidig nivo)
  • Free Days: Number of days free of rent. When 7 is filled out, it means the first week until the next monday is free (only for huidig nivo)
  • Stackable: indicate if the units are stackable
  • Customers: The customer this Contract applies to
  • Suppliers:The suppliers this Contract applies to
  • Internal Description:
  • External Description:
  • Invoice Type: E.g. MONTH, WEEKDAY etc.

addition to Agreement Type:

Hoogste nivoUses the highest stock level of the previous period

Huidige Nivo

Uses the current stock level, thus the level on Monday 01:00
Huidige Nivo (nw)Uses the Stock Level of the previous Monday 01:00
UitslagCalculates the revenue of an outbound number of units (Dossier Revenue)

 

 

Further there are the following tabs:

Agreement Validity

This is where you add an agreement. First you enter the dates between which the agreement will be valid. The end date can be left open. When saved the next screen appears:

Under the Agreement Tarriffs tab you can fill out:

  • Start at: the number of units te agreements starts with. Combined with Upto, you can have interval Tarriffs
  • Upto: Upto
  • Amount: amount + currency
  • Per: per unit
  • Min Amount: If a minimum rent is agreed fill it out here

Agreement Surcharges

In this tab

 

Master Data

Units

Calculation Methods

Master Data - Relation Groups

Contract Relation Groups

 

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